A physical inventory of assets and property was successfully concluded at KLD to ensure proper management and accountability across the institution. Conducted over a three-week period from October 6 to October 27, 2025, the exercise was spearheaded by Procurement, Property and Supply Office (PPSU). The primary goal was to verify the actual physical count, location, and condition of all items, while simultaneously validating the accuracy of existing documentation.
The undertaking covered all institutes, centers, and administrative units, with a room-by-room verification conducted throughout both College Building 1 (CB1) and College Building 2 (CB2). The scope was broad, encompassing all City Government–issued assets as well as all donated assets, including items that were previously undocumented. The methodology involved an actual physical counting and inspection, cross-referencing items with PPSU records, and verifying asset tags and serviceability. This systematic approach was designed to support accurate reporting for future audit and compliance requirements. The inventory process yielded several key findings that require immediate corrective action to tighten property management. For instance, assets identified as damaged or non-serviceable now require full documentation, including an Incident Report, before they can be processed for repair or disposal. Issues were also flagged regarding ICT equipment, specifically the need to re-tag certain items and assign new property numbers to resolve issuance discrepancies. Furthermore, the review noted observed improper storage and misuse of assets, prompting an institutional mandate to integrate 6S practices—Sort, Set, Shine, Standardize, Sustain, and Secure Safety—to improve handling. The PPSU is also now required to ensure that all undocumented donated assets are routed immediately for proper validation and tagging. Finally, efforts are underway to address missing ICT equipment, such as unreturned tablets, which now necessitate an Incident Report and coordination with the City General Services Office (GSO) to recover.
